Automated employee schedules

Timesphere helps you optimize your workforce scheduling with shift swapping, messaging and more, while respecting the most complex rules and collective agreements.

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Spend less time on scheduling

Timesphere simplifies the making and management of schedules. Thanks to Automated Decision Support, it’s ideal for staffing environments where complex rules apply. It helps managers track time and attendance, manage payroll, and improve communication. Timesphere is the only scheduling software on the market that respects strict business requirements.

Generate Schedules Automatically

Timesphere’s optimization engines generate the best possible schedules based on skills, availability and preferred work hours of staff. Schedules are reorganized in response to customer demand, and always in compliance with the rules.

Assign shifts to available employees with rules in effect
Allocate shifts based on employee preferences
Communicate through the mobile portal
Create Schedule Simulations based on live traffic data
Reorganize schedules to reflect changing customer demand
Respect business rules and guaranteed work hours

Replace Staff With Scheduling Assistant

When changes come up, use the virtual Scheduling Assistant to easily modify schedules and manage replacements. Use Shift Bid to publish open shift offers to available staff. Thanks to Automated Decision Support, business rules, collective agreements and employee coverage are respected to the letter. Timesphere can even be configured to render decisions.

Fill in absences
Manage replacements
Coordinate & approve time off requests
Auction open shifts

Want to know the value of time spent managing replacements? Click here to calculate your scheduling ROI

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Improve Employee Communication

Staff can check schedules, documents, request time off, clock in and out, and swap shifts with colleagues, all through the mobile portal, without the risk of violating rules and policies.

View schedules
Bid on shifts
Request time off
Track time and log timesheet
Access message center and documents
Message staff and management

Mobilize Your Workforce

Communicate instantly from any mobile phone or Internet browser, keeping staff accountable, and the company in check with complex union rules. Employees stay informed without phone calls or follow ups.

Comply with labour and union rules
Avoid unnecessary calls and texts
Track requests and authorizations
Stop paying for hours not worked
Keep informed with timely notifications

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Take Accurate Time and Attendance

Track when employees start and stop their shifts. Take attendance and detect lateness, early departures and unscheduled breaks. Stop employees from adding minutes to their clock, or clocking in for coworkers. Enforce complex business rules, while complying with over 200 federal and provincial regulatory requirements.

Stop paying for time not worked
Avoid costly calculation errors
Stop counting hours
Prevent fraud
Keep records

Want to know the extent of your labor costs? Click here to calculate your scheduling ROI

Control Pay With Timesheet

Manage hours and pay rates. Calculate overtime and employee premiums. Obtain multiple sign offs when authorization from several people is required. Export your approved data to your internal or outsourced pay system.