Automated employee schedules
Timesphere helps you optimize your workforce scheduling with shift swapping, messaging and more, while respecting the most complex rules and collective agreements.
Spend less time on scheduling
Timesphere simplifies the making and management of schedules. Thanks to Automated Decision Support, it’s ideal for staffing environments where complex rules apply. It helps managers track time and attendance, manage payroll, and improve communication. Timesphere is the only scheduling software on the market that respects strict business requirements.
Generate Schedules Automatically
Timesphere’s optimization engines generate the best possible schedules based on skills, availability and preferred work hours of staff. Schedules are reorganized in response to customer demand, and always in compliance with the rules.
- Assign shifts to available employees with rules in effect
- Allocate shifts based on employee preferences
- Communicate through the mobile portal
- Create Schedule Simulations based on live traffic data
- Reorganize schedules to reflect changing customer demand
- Respect business rules and guaranteed work hours
Replace Staff With Scheduling Assistant
When changes come up, use the virtual Scheduling Assistant to easily modify schedules and manage replacements. Use Shift Bid to publish open shift offers to available staff. Thanks to Automated Decision Support, business rules, collective agreements and employee coverage are respected to the letter. Timesphere can even be configured to render decisions.
- Fill in absences
- Manage replacements
- Coordinate & approve time off requests
- Auction open shifts
Want to know the value of time spent managing replacements? Click here to calculate your scheduling ROI
Improve Employee Communication
Staff can check schedules, documents, request time off, clock in and out, and swap shifts with colleagues, all through the mobile portal, without the risk of violating rules and policies.
- View schedules
- Bid on shifts
- Request time off
- Track time and log timesheet
- Access message center and documents
- Message staff and management
Mobilize Your Workforce
Communicate instantly from any mobile phone or Internet browser, keeping staff accountable, and the company in check with complex union rules. Employees stay informed without phone calls or follow ups.
- Comply with labour and union rules
- Avoid unnecessary calls and texts
- Track requests and authorizations
- Stop paying for hours not worked
- Keep informed with timely notifications
Take Accurate Time and Attendance
Track when employees start and stop their shifts. Take attendance and detect lateness, early departures and unscheduled breaks. Stop employees from adding minutes to their clock, or clocking in for coworkers. Enforce complex business rules, while complying with over 200 federal and provincial regulatory requirements.
- Stop paying for time not worked
- Avoid costly calculation errors
- Stop counting hours
- Prevent fraud
- Keep records
Want to know the extent of your labor costs? Click here to calculate your scheduling ROI
Control Pay With Timesheet
Manage hours and pay rates. Calculate overtime and employee premiums. Obtain multiple sign offs when authorization from several people is required. Export your approved data to your internal or outsourced pay system.
- Pay employees accurately and on time
- Calculate overtime hours and premiums
- Manage employee timebanks
- Enforce complex business rules
- Eliminate remuneration errors
- Stop incurring overpayment costs
- Avoid duplicate data entry
Employee Scheduling that can optimize your entire operation
How to Justify the Cost of Scheduling Automation
ADAPTED TO YOUR INDUSTRY AND SCALED TO YOUR BUSINESS
Transportation and Logistics
Commercial and Industrial Services
Public Sector and Security
Financial Services and Banking
Healthcare Facilities and Services