Category Archives: all articles

Par Alice T. | 20 June 2022

A Digital Shift for the Health Care System With Timesphere

A Digital Shift for the Health Care System With Timesphere

Recently, the Quebec government announced it was undertaking the restructuring of our health care system. The government’s strategy involves 50 key components. We looked at the details and have some concerns, and thought we could share them with you.

But how can we play a role alongside hospitals to guide them on a healing path?

The Importance of the Application of the Collective Agreement

Obviously, improving work organization is of central importance in this demanding and exhausting sector of activity. Any improvements leading to a better work-life balance will require sound management of work schedules, in full compliance with the business rules of the collective agreement.

Take Sonia, for example, who can’t come to work today because her daughter has caught some type of virus and she has to keep her at home. Leonard, the secretary, has been informed of this and will immediately get to work to try to find a replacement. He will have to spend hours on the phone before finding the right person (equivalent skills) to replace her… What a pain!

So, if the hospital where Sonia and Leonard are employed worked with the assistance of an automated scheduling software, their mental load would be lightened, because a high-performance algorithm would be taking care of all this, while respecting the rules of their collective agreement. This affliction can be simply cured!

A Real Pain Reliever: Timesphere

We said it before, Timesphere is the perfect remedy to no longer live with the “burden” of arranging and managing employee schedules, because it is all automated. In short, our software:

• Optimizes employee schedules in real time and actively avoids scheduling errors in care units;
• Automates the task of scheduling and facilitates managing replacements, while respecting the rules of your collective agreement. No more mistakes!
• Allows auctioning off shifts while respecting all clauses, by permitting those who want to work to take the shift and others to be at home. This makes reconciling their personal life and their professional life possible. Schedules are done automatically following a query (and that, believe us, removes a huge administrative burden while adding to the happiness of employees);
• A perfect employee portal: effective communication between the employer and the staff, instant access to timesheets and schedules, special features including the possibility of submitting requests for vacation time, days off … all bundled in this easy-to-use software!

 
No more scheduling errors, no more stress of not being able to take time off, no more hassles over emergency replacements… To ensure the effective management of health care personnel, there is Timesphere — the schedule generator and automated scheduling software.

Par Timesphere | 3 June 2022

SIGMA-RH Acquires Horasphere

SIGMARH Acquires Horasphere

MONTREAL, May 31, 2022 /CNW Telbec/ SIGMARH has just completed the acquisition of Horasphere, a Saguenaybased scheduling optimization and constraint planning management software publisher. SIGMAHR now offers the most comprehensive HRMS suite on the market, adding indepth automated scheduling features to its offering.

This strategic acquisition provides strong growth opportunities for SIGMAHR in the advanced time management field. Horasphere’s 40 experts join those of SIGMAHR, thereby increasing its capacity for production and innovation. SIGMAHR now boasts over 120 employees in Quebec and France.

“This addition of very advanced time management capabilities makes us a benchmark for small businesses that usually turn to American suites for lack of a local solution. This acquisition secures our position as a leader in human resources management solutions and further enhances our overall offering. We’re now better able to contribute to major local and international projects. SIGMAHR will offer this technology to its clients to better serve them.”

Patrice Poirier, President, SIGMAHR

About SIGMAHR

SIGMAHR, founded in 1992, is an HR management software publisher whose flagship products include an HRMS (Human Resources Management System) and an occupational health and safety module. The company opened a subsidiary in France in 2004. The modular solution it has rolled out in more than 20 countries enables users to manage HR processes such as work accidents, timesheets, talent and labour relations. The SIGMAHR solution stands out for its flexibility, crossfunctionality and innovations, as well as its powerful geopositioning and data analysis tools.

Links:
www.sigmarh.com/en/
| www.timesphere.com | Twitter: @SIGMA_RH | LinkedIn

Par Esther Dominguez | 20 May 2022

Aiming for a serene and seamless management experience!

Aiming for a serene and seamless management experience!

Close your eyes … take a deep breath and let your conscience be your guide… Imagine a world where your business achieves synergy and where harmony and enthusiasm prevail thanks to an automated, 100% digital management tool… No need to snap out of it! This is not the fruit of your imagination. All this is possible thanks to Timesphere.

Time to Meditate on the Benefits of an Automated Scheduling System

It’s hard to keep both feet on the ground when you know that there is software that can juggle with jobs and arrange every employee’s schedule according to their availability. In addition to being able to compose with any type of industry where requirements often vary, Timesphere allows you to reduce the time spent on employee planning by 50%. And that’s not all, the software also ensures that schedules respect business rules and collective agreements. As a manager, one thing is for sure: with a system that simplifies some of your operations, while optimizing resources and achieving business objectives, the only thing you have left to do, it is to add a yoga session to your workday.

Be Proactive by Staying Pro-Relaxed

Timesphere offers a wide range of possibilities, all packaged within a unique employee portal. Think about Agatha who always feels anxiety when she needs to ask for some time off, or Fred who forgets (too often) that his shift has changed, or Sophie who is afraid that management will not take note quickly enough of important information on the status of an order. All these issues are solved thanks to Timesphere.

We can now enjoy some peace of mind and be conscious of our environment thanks to a collective effort and a portal that brings together the elements that are essential to cultivating happiness at work. So, Agatha can now send her requests for time off and advertise her availability without stress; Fred has always on hand access to his schedule and his timesheets and Sophie can communicate in real time with members of the staff. All this through a 100% personalized and seamless mobile access.

Timesphere ensures that employee requirements are met and fosters a serene and strong spirit of collaboration between all members of an organization. So, will you embark on this journey that begins with an innovative management system that elevates your professional development and your full potential?

Take your chance with Timesphere!

Par Alice T. | 7 April 2022

When technology is as effective as two years of therapy

When technology is as effective as two years of therapy

Stress… What an unpleasant feeling. It’s a bit like winter. We live with it, but we could all do without it, at least some of it, like when we’re subjected to the inconvenience that comes with cold weather! A stress-free work environment can only make employees happy, and consequently equate to a higher retention rate. But how? Sonia Lupien, a doctor in neuroscience and Director of the Centre of Studies on Human Stress (CSHS), which is affiliated with the University of Montréal, says that she has found several types of stress-related triggers that organizations can eliminate or at least reduce to a minimum.

Here are some of them.

 

Unpredictability

Many unforeseen events lead to last-minute schedule changes, and managers are well aware of that. Schedules need to be quickly rearranged and need to take into account the terms and conditions of any collective agreement that is in place. Between you and me, this can drive anyone mad, and let’s not forget the stress it creates. You’ve been hit with a double whammy! A mistake can prove costly, and no one wants to take responsibility for it. Fortunately, using an automated scheduling system, and its shift auction function, eliminates this unnecessary stress regardless of the reason given by the absentee… Whew!

 

Loss of control

We can’t deny that a lack of control over our decisions can be stressful. We all remember our first time skating, right? Well, our software provides employees and managers with powerful tools that give them full control: they can exchange shifts, request time off and the scheduling system ensures compliance with the terms of the collective agreement. If only these types of tools had existed to help us out the first time we stepped onto the ice with our skates, we wouldn’t have made such fools of ourselves!

 

The novelty factor

For employees, novelty often triggers a sense of apprehensiveness and, almost unavoidably, will lead to moments of stress. We are ourselves a part of this novelty, and we know what our scheduling software can do. We also know that support is important and can reduce the stress level associated with new technologies. That’s why we take care of software installation at our clients’ place of business and we can be contacted 24-7. We never leave our client before we know they’ve understood absolutely everything; it’s so important. No more unnecessary stress.

 

No more favouritism!

Some managers may have favourites, which can pose some issues of inequality. This situation can cause conflicts between the employees who are perceived as favourites and those who are not. Whether it’s when the system is drawing up a schedule or when someone has decided to take some time-off, our algorithms treat everyone in the organization fairly; it’s all about skills and availability and all the terms and conditions that apply. Goodbye favourites, hello fairness!

Stress can be reduced in a business environment with the most powerful employee scheduling software. And I name … [drum roll please]… Timesphere.

Par Alice T. | 21 March 2022

Be in Luck!

Be in Luck!

Yes! This month, we go green and chance our luck. We enjoy the company of our friends and family and we get in touch with our willing accomplices and we celebrate! Some Patricks or Patricias of this world may also need an extra day off, just so that they can come back to work well rested from the merrymaking.

And for those special occasions, Timesphere, or “TP” for those in the know, becomes your best friend. TP deals with the planning of employee schedules, because yes, you’re not dreaming, an automated scheduling system that takes into account collective agreements, does exist.

The Employee Portal: The Key to Happiness

Patrick and Patricia are in luck! On this festive day, Timesphere dons its shamrock covered hat and knots its four-leaf clover bow tie and quickly steps in and allows Patrick and Patricia to exchange their shifts with their colleagues Laurent and Laurence, who are not really fond of parades and bar crawling. And if you believe in luck, well, not only does the portal provide access to schedules and timesheets and facilitates communication with management, but employees can also send requests for time off, they can auction shifts or, in Patrick’s and Patricia’s case, exchange shifts with colleagues.

Sounds crazy? Timesphere does it all. All functions are gathered in one place and accessible directly from your mobile phone.

Everyone Wins With Timesphere

Whatever your line of business or the level of complexity of you structure, Timesphere is a 100% tailor-made lucky charm that will stand by your side to help you take up the task of managing your employees’ schedules.   And this, while respecting the provisions of all collective agreements. If that’s not a miracle, what is?! You have plenty of reasons to smile when you find such luck and your employees will be smiling too thanks to automated work schedules and a great work environment.

One last thing…

Timesphere is to be consumed without moderation and comes with a no hangover guarantee! The optimization of activities and the personal and professional growth of your employees is just like finding a pot of gold at the end of a rainbow.

So let’s toast to that!

Happy Saint Patrick’s Day!

Par Alice T. | 14 February 2022

To Fall in Love with Timesphere

To Fall in Love with Timesphere

 

Ah! Love! It’s not a secret. Many variables come into play when one falls in love, but the real challenge lies in the capability of keeping the spark ignited. What must be done to make that happen?

 

I’ve recently fallen in love with Timesphere, an automated scheduling platform. This very “exciting” software literally produces a tremendous effect on me and I believe that we are to be lifetime companions for at least the next sixty years.

 

Why?

 

Improves Communication 

When it comes to communication, Timesphere has literally slipped into the role of cupid. Employees now have the power to swap shifts with their colleagues, to enter their hours of availability, to seek a replacement, among other possibilities. The only control remaining rests on the manager who needs to authorize the data transfer so that the algorithms of this perfect software take into account all operational parameters to generate, within a few seconds, an errorless schedule. That is what I call effective communication!

 

And should there ever be a problem, Timesphere has an excellent support service. You just need to call them directly and they will do what it takes to solve it.

 

Nourishes Passion 

For a relationship to last, it’s important to nourish the passion. To continue to care is essential. That’s why Timesphere turns to a team of professionals every day who suggest improvements and see how those improvements can be integrated into the software. The users of Timesphere always have access to an efficient, high-performance and up-to-date software. Ah! Let me count the reasons to love.

 

Leads to the Development of New Projects

By automating the employee scheduling process, everyone can see beyond the limits of one’s ability and see the big picture. How can we initiate new projects when all we do is keep reviewing technicalities and rehashing the same issues? In my opinion, this is probably the most interesting aspects of Timesphere: it gives you time. What you do with your time, well that’s between you and Timesphere and you will have plenty of time to grow together to figure it out.

 

Promotes Respect

To be functional, any relationship must be respectful. One absolutely perfect feature of this software, the one that has me over the moon in love, is its capability to respect collective agreement rules. There is no longer any need to think about everyone’s rights and responsibilities. All obligations are automatically respected. I still can’t believe it. You enter all rules once and that’s it. Everything is settled! No more scheduling errors and you will see sparkles in all the lovers’ eyes.

 

On that note, Happy Valentine’s Day. 

I wish you love.

I reassure you, Timesphere is close by.

Resolution

Par efillion@katapub.com | 18 January 2022

Making Good Resolutions for 2022

Making Good Resolutions for 2022

These past months have disrupted the world of work. Our employees, however, have shown a remarkable adaptability to the greatest challenges and many employers went ahead and modernized their equipment to allow teleworking.

Digital tools have played an integral role in facilitating our day-to-day activities and in simplifying our work tasks. Let’s build on this momentum and improve the labour market in 2022.

Health

This year, more than ever, we must treat health as a priority. Now is the time to take measures towards the adoption of preventive practices which focus on the mental and physical health of our employees by giving them some time (even paying them although they are not on the production line).

 

Let’s focus on our employees by accommodating young families or by allowing them to incorporate sporting activities into their routine. In addition to being a great form of recognition, it’s a winning arrangement that fosters organizational culture, boosts productivity and builds a sense of loyalty among employees.

 

Happiness

We now know that happiness has an impact on health and on job performance. As a matter of fact, we talk about it in our article on happy employees. For 2022, let’s find the means to put in place systems to cultivate happiness among employees and improve staff retention:

 

  • Review benefit packages (insurance, RRSPs, etc.);
  • Offer the possibility to work flexible hours;
  • Consent to hybrid work arrangements (telework);
  • Simplify management processes;
  • Automate arduous and repetitive tasks.

 

If happiness lies in simple things, let’s bring our employees some happiness by making their lives easier. Why not look at using a scheduling software? In addition to conduce to the happiness of employees, it will simplify schedule management by automating administrative tasks.

 

Prosperity

The growth of our organization is closely associated with the sense of accomplishment of our employees. Let’s make sure they develop their full potential in a work environment that provides an ideal balance between professional and personal goals. The fulfillment of each employee should be at the heart of our decisions. Let’s:

 

  • Share our vision;
  • Offer challenging career plans that are in tune with the times;
  • Throw challenges that are interesting, exciting and meaningful;
  • Include employees in business development;
  • Modernize the way we do things and upgrade our equipment and our technological tools.

 

If it’s time for some new year resolutions, we must remember that health should be taken care of preventively, that the source of happiness lies in little everyday things, that prosperity rhymes with sustainability and that all these aspects help maintain balance.

 

Let’s look after each other and give ourselves the means to simplify our everyday life.

Par Alice T. | 7 December 2021

Master the Intricacies of Your Collective Agreement



Master the Intricacies of Your Collective Agreement

Dear administrators,
Know that you are not alone in having to juggle with all the terms of a collective agreement. According to Statistics Canada, a little more than 40% of employees are unionized in Quebec. So, how does an employer avoid mistakes (often costly) while abiding collective agreement conditions?

The Importance of Respecting Your Collective Agreement

Respecting the terms of your collective agreement shows your thoughtfulness towards your employees. This form of recognition contributes to a healthy business culture. When you can use and rely on a fail-safe schedule automation software, you invest in a resource that allows you to avoid mistakes. For example, let’s take Timesphere, my favourite schedule generator. You’ll start by providing your scheduling software with essential information; rules, terms and conditions that make up your collective agreement, all of them … salaries, premiums, bonuses, vacation days, medical leave, etc. Once that is done, you can create callback lists and manage vacation requests and replacements while complying with regulatory provisions specific to your organization.

Costly Mistakes

Oops…
Without the right management tools, some errors can inadvertently be made. Let’s take this simple example: An employee from your organization has worked a certain number of hours and following a callback some must be paid as overtime hours. According to your collective agreement, if it wasn’t this person’s turn to be called in, all the employees ahead of this person must also be compensated. Without even getting into any mathematical calculation, you understand that the higher the number of workers, the greater the cost associated with this single error.

Turning Your Decisions Into Dollars

How can we ensure that these mistakes are no longer made? A schedule generator, which can take into account the terms of your collective agreement, automates the scheduling process and facilitates its management. Even better, why not sync up the schedule generator with your accounting software to reduce irregularities related to manual data entry?

 

We often say that to err is human… It’s true! Why not then take advantage of what technology can do to improve our work environment? That is what we call the power of functional adaptation.

Par Marilou Lachance | 14 October 2021

The Future Lies in Automation

Using automation in daily life

Think about it. How do we manage to wake up every morning? Who sets the coffee machine so it starts to brew 10 minutes before you get up? Have you also made arrangements to pay for your phone plan by preauthorized debit from your bank account? Who hasn’t dreamt of being behind the wheel of one of those self-parking vehicles?

If, like me, your outdoor lights turn on and off as the brightness of the day turns into night, you’ve figured it all out! We all have better things to do than to repeat these monotonous and regular tasks day after day.

By freeing ourselves of these recurring tasks, we have more time for ourselves and we avoid banal oversights. We realize savings by optimizing our morning routine, by reducing the electricity consumed unnecessarily during the day and by paying our bills on time. All that, because we have decided to use automation in our daily life.

Now, let’s step out of our homes and see what automation can do for us in a professional setting.

Automation in the workplace

We must admit it, we spend the majority of our day at work. So why not automatize some of our tasks at work as we do at home?

Keeping in mind that what we want to do here is to simplify our life, to avoid costly mistakes and to save time, well, some application developers have developed software that does just that. As a matter of fact, these automated systems can help us fulfill our administrative responsibilities, such as

  • Pre-fill forms to avoid input errors;
  • Access files online from various departments;
  • Sort data to accelerate the hiring selection process;
  • Share files to facilitate a layoff process;
  • Synchronize working hours with an agenda;
  • Send requests for time off and give approval;
  • Manage payroll and determine eligibility for benefits;
  • Prepare tax receipts.

In an article on Elon Musk’s recipe for efficiency, published in the French Canadian newspaper Les Affaires in September 2021, entitled La recette d’Elon Musk pour gagner en efficacité, automation is indeed part of the equation. According to the cofounder of Tesla, it is the very last step used to improve one’s performance in the workplace.

An automated system pays off


Furthermore, with a system where everything is done digitally, we avoid printing costs, unnecessary handling and using up physical space for storage. Cloud computing allows us to easily find the information that is requested or needed. Let’s face it, this is much faster than to have to stand in front of a filing cabinet and sort through a bunch of folders one by one!

By devolving certain tasks to an automated software system, employees can focus their energy on what is most important. Human beings are irreplaceable when it comes to performing complex and creative tasks. So no, robots cannot completely serve as substitutes for employees. However, they can facilitate their lives and allow them to invest their time where it counts.

Par Alice T. | 29 September 2021

Let’s talk about “Happy employees.”

Let’s talk about “Happy employees.”

Today’s hot topic: Retention of staff. Worldwide, recruiting employees in the workforce is a real challenge for managers. To be able to keep on experiencing growth and ensure an organization’s sustainability, all managers must think about how to attract a skilled workforce and find ways to build its sense of loyalty to the business.

Now, let’s talk about the advantage of having happy employees working for you. As an employer, what can you do, because ultimately, you cannot be the master holding the key to the happiness of all your employees? Many factors remain beyond your reach. However, some responsibilities do rest on your shoulders every day.

Where do you start? There are many possible solutions. Let’s go with three principles an employer can adopt to promote happiness, productivity and loyalty among employees.

 

1. Respect rules and honour collective agreements

Respecting the provisions of a collective agreement is essential in maintaining a healthy and lasting relationship with your employees. In addition to contributing to the promotion of your organization’s values, it will create a pleasant and orderly work environment. Oh, STRUCTURE! The good old indication of a healthy company.

However, when it comes to orchestrating work schedules, the structure can become quite complex: collective agreement provisions, sick leave, last-minute replacements, call back lists, etc. The more variables there are, the higher the risk of error. And everyone knows that compliance with the collective agreement is a must.

The task is also a true headache for the human resources department. So, why not go digital and let a schedule generator figure out a way to make things work? And there you go! You avoid possible problems, and you bring your employees some happiness.

 

2. Establish effective and consistent working methods

In the long run, everyday irritants are the most damaging to the well-being of employees. Irritants annoy, stress and make employees unhappy. Between you and me, we must admit that administrative processes can sometimes be cumbersome, confusing and ineffective. It’s time to do something about it.

How do you get rid of these irritants? Let’s take a daily task such as manually creating and managing schedules. Imagine using a method that allows you to automate the process of managing schedules that radically simplifies this task… If simplicity rhymes with bliss (who needs a rhyme, really!), it is happiness assured.

Believe me, you can only achieve a positive outcome from making your employees happy. According to a study conducted by Harvard-MIT Health Sciences and Technology, employees who are happy in their job are 31% more productive, 9 times more loyal and 55% more creative.

 

3. Facilitate your employees’ work by providing effective tools

Delegate, delegate, and delegate! Delegation is part of a manager’s reality.

The task of managing can be quite demanding (more often than not). Why not give access rights to team members who can take on different tasks, such as approving requests for time off? Also, your employees will also benefit from shared responsibilities and will show their commitment to their colleagues. Among other things, employees will be able to fill in their own availability forms, or submit their requests for time off.

 

A Work Schedule Generator

An organization’s efficiency and performance evolve in line with the well-being of its employees. So why not put in place solutions that improve the work climate by reducing the level of stress, the risk of errors related to the collective agreement and the administrative burden.

A schedule generator like Timesphere allows you to tap your employees’ full potential and eliminate some of those daily irritants. The implementation of an automated scheduling system is a conceivable means by which you can improve your staff’s work environment and contribute to their happiness at work.

Of course, as you will have understood, who says happy employees says increased productivity, but above all, it says improved retention of staff!