Category Archives: Human resources

Par Timesphere | 3 June 2022

SIGMA-RH Acquires Horasphere

SIGMARH Acquires Horasphere

MONTREAL, May 31, 2022 /CNW Telbec/ SIGMARH has just completed the acquisition of Horasphere, a Saguenaybased scheduling optimization and constraint planning management software publisher. SIGMAHR now offers the most comprehensive HRMS suite on the market, adding indepth automated scheduling features to its offering.

This strategic acquisition provides strong growth opportunities for SIGMAHR in the advanced time management field. Horasphere’s 40 experts join those of SIGMAHR, thereby increasing its capacity for production and innovation. SIGMAHR now boasts over 120 employees in Quebec and France.

“This addition of very advanced time management capabilities makes us a benchmark for small businesses that usually turn to American suites for lack of a local solution. This acquisition secures our position as a leader in human resources management solutions and further enhances our overall offering. We’re now better able to contribute to major local and international projects. SIGMAHR will offer this technology to its clients to better serve them.”

Patrice Poirier, President, SIGMAHR

About SIGMAHR

SIGMAHR, founded in 1992, is an HR management software publisher whose flagship products include an HRMS (Human Resources Management System) and an occupational health and safety module. The company opened a subsidiary in France in 2004. The modular solution it has rolled out in more than 20 countries enables users to manage HR processes such as work accidents, timesheets, talent and labour relations. The SIGMAHR solution stands out for its flexibility, crossfunctionality and innovations, as well as its powerful geopositioning and data analysis tools.

Links:
www.sigmarh.com/en/
| www.timesphere.com | Twitter: @SIGMA_RH | LinkedIn

Par Esther Dominguez | 20 May 2022

Aiming for a serene and seamless management experience!

Aiming for a serene and seamless management experience!

Close your eyes … take a deep breath and let your conscience be your guide… Imagine a world where your business achieves synergy and where harmony and enthusiasm prevail thanks to an automated, 100% digital management tool… No need to snap out of it! This is not the fruit of your imagination. All this is possible thanks to Timesphere.

Time to Meditate on the Benefits of an Automated Scheduling System

It’s hard to keep both feet on the ground when you know that there is software that can juggle with jobs and arrange every employee’s schedule according to their availability. In addition to being able to compose with any type of industry where requirements often vary, Timesphere allows you to reduce the time spent on employee planning by 50%. And that’s not all, the software also ensures that schedules respect business rules and collective agreements. As a manager, one thing is for sure: with a system that simplifies some of your operations, while optimizing resources and achieving business objectives, the only thing you have left to do, it is to add a yoga session to your workday.

Be Proactive by Staying Pro-Relaxed

Timesphere offers a wide range of possibilities, all packaged within a unique employee portal. Think about Agatha who always feels anxiety when she needs to ask for some time off, or Fred who forgets (too often) that his shift has changed, or Sophie who is afraid that management will not take note quickly enough of important information on the status of an order. All these issues are solved thanks to Timesphere.

We can now enjoy some peace of mind and be conscious of our environment thanks to a collective effort and a portal that brings together the elements that are essential to cultivating happiness at work. So, Agatha can now send her requests for time off and advertise her availability without stress; Fred has always on hand access to his schedule and his timesheets and Sophie can communicate in real time with members of the staff. All this through a 100% personalized and seamless mobile access.

Timesphere ensures that employee requirements are met and fosters a serene and strong spirit of collaboration between all members of an organization. So, will you embark on this journey that begins with an innovative management system that elevates your professional development and your full potential?

Take your chance with Timesphere!

Par Alice T. | 7 April 2022

When technology is as effective as two years of therapy

When technology is as effective as two years of therapy

Stress… What an unpleasant feeling. It’s a bit like winter. We live with it, but we could all do without it, at least some of it, like when we’re subjected to the inconvenience that comes with cold weather! A stress-free work environment can only make employees happy, and consequently equate to a higher retention rate. But how? Sonia Lupien, a doctor in neuroscience and Director of the Centre of Studies on Human Stress (CSHS), which is affiliated with the University of Montréal, says that she has found several types of stress-related triggers that organizations can eliminate or at least reduce to a minimum.

Here are some of them.

 

Unpredictability

Many unforeseen events lead to last-minute schedule changes, and managers are well aware of that. Schedules need to be quickly rearranged and need to take into account the terms and conditions of any collective agreement that is in place. Between you and me, this can drive anyone mad, and let’s not forget the stress it creates. You’ve been hit with a double whammy! A mistake can prove costly, and no one wants to take responsibility for it. Fortunately, using an automated scheduling system, and its shift auction function, eliminates this unnecessary stress regardless of the reason given by the absentee… Whew!

 

Loss of control

We can’t deny that a lack of control over our decisions can be stressful. We all remember our first time skating, right? Well, our software provides employees and managers with powerful tools that give them full control: they can exchange shifts, request time off and the scheduling system ensures compliance with the terms of the collective agreement. If only these types of tools had existed to help us out the first time we stepped onto the ice with our skates, we wouldn’t have made such fools of ourselves!

 

The novelty factor

For employees, novelty often triggers a sense of apprehensiveness and, almost unavoidably, will lead to moments of stress. We are ourselves a part of this novelty, and we know what our scheduling software can do. We also know that support is important and can reduce the stress level associated with new technologies. That’s why we take care of software installation at our clients’ place of business and we can be contacted 24-7. We never leave our client before we know they’ve understood absolutely everything; it’s so important. No more unnecessary stress.

 

No more favouritism!

Some managers may have favourites, which can pose some issues of inequality. This situation can cause conflicts between the employees who are perceived as favourites and those who are not. Whether it’s when the system is drawing up a schedule or when someone has decided to take some time-off, our algorithms treat everyone in the organization fairly; it’s all about skills and availability and all the terms and conditions that apply. Goodbye favourites, hello fairness!

Stress can be reduced in a business environment with the most powerful employee scheduling software. And I name … [drum roll please]… Timesphere.

Par Alice T. | 21 March 2022

Be in Luck!

Be in Luck!

Yes! This month, we go green and chance our luck. We enjoy the company of our friends and family and we get in touch with our willing accomplices and we celebrate! Some Patricks or Patricias of this world may also need an extra day off, just so that they can come back to work well rested from the merrymaking.

And for those special occasions, Timesphere, or “TP” for those in the know, becomes your best friend. TP deals with the planning of employee schedules, because yes, you’re not dreaming, an automated scheduling system that takes into account collective agreements, does exist.

The Employee Portal: The Key to Happiness

Patrick and Patricia are in luck! On this festive day, Timesphere dons its shamrock covered hat and knots its four-leaf clover bow tie and quickly steps in and allows Patrick and Patricia to exchange their shifts with their colleagues Laurent and Laurence, who are not really fond of parades and bar crawling. And if you believe in luck, well, not only does the portal provide access to schedules and timesheets and facilitates communication with management, but employees can also send requests for time off, they can auction shifts or, in Patrick’s and Patricia’s case, exchange shifts with colleagues.

Sounds crazy? Timesphere does it all. All functions are gathered in one place and accessible directly from your mobile phone.

Everyone Wins With Timesphere

Whatever your line of business or the level of complexity of you structure, Timesphere is a 100% tailor-made lucky charm that will stand by your side to help you take up the task of managing your employees’ schedules.   And this, while respecting the provisions of all collective agreements. If that’s not a miracle, what is?! You have plenty of reasons to smile when you find such luck and your employees will be smiling too thanks to automated work schedules and a great work environment.

One last thing…

Timesphere is to be consumed without moderation and comes with a no hangover guarantee! The optimization of activities and the personal and professional growth of your employees is just like finding a pot of gold at the end of a rainbow.

So let’s toast to that!

Happy Saint Patrick’s Day!

Par Alice T. | 14 February 2022

To Fall in Love with Timesphere

To Fall in Love with Timesphere

 

Ah! Love! It’s not a secret. Many variables come into play when one falls in love, but the real challenge lies in the capability of keeping the spark ignited. What must be done to make that happen?

 

I’ve recently fallen in love with Timesphere, an automated scheduling platform. This very “exciting” software literally produces a tremendous effect on me and I believe that we are to be lifetime companions for at least the next sixty years.

 

Why?

 

Improves Communication 

When it comes to communication, Timesphere has literally slipped into the role of cupid. Employees now have the power to swap shifts with their colleagues, to enter their hours of availability, to seek a replacement, among other possibilities. The only control remaining rests on the manager who needs to authorize the data transfer so that the algorithms of this perfect software take into account all operational parameters to generate, within a few seconds, an errorless schedule. That is what I call effective communication!

 

And should there ever be a problem, Timesphere has an excellent support service. You just need to call them directly and they will do what it takes to solve it.

 

Nourishes Passion 

For a relationship to last, it’s important to nourish the passion. To continue to care is essential. That’s why Timesphere turns to a team of professionals every day who suggest improvements and see how those improvements can be integrated into the software. The users of Timesphere always have access to an efficient, high-performance and up-to-date software. Ah! Let me count the reasons to love.

 

Leads to the Development of New Projects

By automating the employee scheduling process, everyone can see beyond the limits of one’s ability and see the big picture. How can we initiate new projects when all we do is keep reviewing technicalities and rehashing the same issues? In my opinion, this is probably the most interesting aspects of Timesphere: it gives you time. What you do with your time, well that’s between you and Timesphere and you will have plenty of time to grow together to figure it out.

 

Promotes Respect

To be functional, any relationship must be respectful. One absolutely perfect feature of this software, the one that has me over the moon in love, is its capability to respect collective agreement rules. There is no longer any need to think about everyone’s rights and responsibilities. All obligations are automatically respected. I still can’t believe it. You enter all rules once and that’s it. Everything is settled! No more scheduling errors and you will see sparkles in all the lovers’ eyes.

 

On that note, Happy Valentine’s Day. 

I wish you love.

I reassure you, Timesphere is close by.

Par Alice T. | 8 June 2021

Vacation leave

Vacation leave

Did you say vacation? A time of absolute relaxation, a total break from daily routines. Don’t we all look forward to getting some time off?

For people in charge of managing schedules and replacements, any request for time off can be a source of stress. Finding replacements can be challenging; finding someone to supervise them even more. Will rules be strictly followed? Will everyone comply with overtime guidelines? Will the overtime log be properly maintained? For example, when David leaves for his holiday, and you need to shift around three employees at the same time based on competency and seniority, will all rules be followed?

Planning and reorganizing during this crucial period must often be done quickly, usually within the same time frame allotted for regular schedule planning.

So here is the solution: automatically generated employee schedules. It’s our little miracle! Our software automates the scheduling process while taking into account collective agreement terms and conditions, overtime, trading of shifts between employees, all requirements really.

So when David comes back to work, he won’t believe it, for his manager will also be relaxed since they too took some holidays because they had the time to do so.

It’s now your time to take a break from managing employee schedules!

 

Par Timesphere | 18 January 2021

How to survive staff shortages in the healthcare system by using shift bidding

How to survive staff shortages in the healthcare system by using shift bidding 

For many months, employees from the healthcare system have appealed for help over and over again and they are reaching a point of exhaustion. One of the main reasons for this sad situation is the shortage of staff, which makes life difficult for organizations when they have to fill vacant shifts. Not only is it difficult for employees of the healthcare system who feel powerless, but it is also difficult for patients who must face disruptions in services. Can we do things differently and find ways to alleviate the pressure in order to create a collaborative employer/employee environment? 

Even after the introduction of a range of measures such as hiring more staff, upgrading some positions and centralizing callback lists, the situation in our establishments persists. What if shift bidding could help? The effective use of schedule planning tools, by means of an employee portal, enables employers to post and put up at auction vacant shifts, which allows employees to manifest their interest to work an extra shift. For the organization, this process means less calls, provides an effective method of communication, encourages collaboration between the employer and employees, while respecting collective agreement provisions. 

The process is simple: 

  1. By means of an employee portal, the employer posts shifts that are vacant for the coming week. An employer can set the length of time for which a notice is posted (e.g. employees have 24 hours to manifest their interest for a particular shift). 
  2. During this time employees receive notices based on their sphere of competence and known availability and can prioritize the shifts they would like to work.
  3. When the posting period is over, the system crosschecks offers of interest with collective agreement conditions, such as seniority or order of priority, and assigns shifts to employees. 

There are many advantages to this approach. Firstly, the personnel assigned to the callback list will see a significant reduction in the number of calls it needs to make to fill vacant shifts. Facts show that, for a majority of replacement calls made, the use of an employee portal can replace dozens if not hundreds of phone calls. Secondly, employees don’t have to wait for one or more phone calls to know if they are working additional shifts or not. Just with a few clicks, an employee can indicate her or his interest for a particular shift, establish an order of preference and communicate her or his choice to the employer. Lastly, the organization, through an efficient system, ensures full compliance will all collective agreement dispositions and eases the undue pressure on all personnel. At any given time, the organization has a clear picture of what is going on and can increase the focus on its operations. 

The number of shifts up for bid, the bidding window and the offered opportunities can vary. Beyond the bidding function, the employee portal has many other unique and useful capabilities such as an absence request function, a shift exchange function, a current work schedule, and a messaging capability. The system is customizable; all you have to do is configure each function and make the functions accessible to employees. 

An efficient system can facilitate the way work replacements are managed and should be able to adapt to the needs of an organization while taking into account collective agreement provisions and organizational rules.

The crisis that the healthcare system is experiencing is forcing organizations to change their methods. To support other operational functions, such as staff recruitment and work reorganization, an organization must look at ways to create a collaborative employer/employee environment. And that can be done. Not only does our solution allow organizations to save time and money, but alleviates the pressure felt by staff and the healthcare system, a system in dire need of help. 

About the author: Renaud Grimard, M.A.Sc.

Renaud Grimard, who is the founding president of Timesphere, attended Polytechnique Montréal, where he pursued a bachelor’s degree followed by a master’s degree in engineering. He is constantly focused on providing the most complete, simple and technically advanced solution to managing and optimizing employee scheduling systems that the industry has to offer.