Fire department scheduling software solution
How to avoid making mistakes
Timesphere’s optimization engines make it possible to generate firefighter schedules within minutes, based on skills, preferences and availability:
- Availability time frame (full or part time)
- Competencies and levels of proficiency
- Seniority levels
- Individual preferences
- Rules and collective agreements
Work schedule change management
Once the cycle’s schedule is ready, it will be subject to many changes such as unforeseen events, absences and last-minute modifications. Special requests must also be controlled by process. Timesphere has been conceived to simplify your life at each of these levels:
- Replacement management
- Clear view of everyone’s availability (multiple fire stations, full and part time)
- Overtime validation
- Approvals (time off, holidays, shifts swapping, etc.)
Timesphere helps you manage all this while observing rules and collective agreements.
Here’s an example :
In a typical scenario, a firefighter wants to swap shifts with a colleague. All he has to do is submit his request through Timesphere. The system first verifies that this colleague is properly qualified. Once confirmed, the colleague is sent a notification. They can respond through the system, and if they accept, a final approval request gets forwarded to their supervisor.
Once the supervisor approves it, the changes will automatically be made to the schedules and a transaction record will be created within the periodic report for future reference.
Effective means of mobile communication
Timesphere’s online portal allows employees to access schedules, request time off, swap shifts and communicate via messaging through their mobile phone or Internet browser.
- Remotely access their own schedule and the global one
- Choose their availability and preferences
- Submit requests (sick day, holidays, etc.)
- Record their presence and fill their timesheet
Phone calls are obsolete, firefighters receive a fast response (ex: SMS messaging) and the changes are visible in the schedule immediately upon approval.
Time and Attendance
The time and attendance module offers optimal control over the hours worked by firefighters. Specifically, it helps fire departments lower labor costs and maintain compliance:
- Avoid paying for hours not worked
- Apply rules fairly and equally
- Be notified of any irregularity
Timesheet management can become complex. The power of the timesheet module allows you to simplify through automation:
- Identify the right compensation rate to apply
- Calculate overtime
- Calculate premiums
- Manage time banks
Integration with your information systems
Timesphere employee scheduling software can easily integrate and exchange information with your existing systems, enabling seamless implementation and more precisely targeted planning and scheduling.
Timesphere can interact bi-directionally with your pay systems, HR, ERP and many others.
Reliable and security technology
Timesphere’s hosting infrastructure meets the world’s highest reliability and security standards. To name a few, hosting is through a third-party data center 4 and the application can be accessible in encrypted mode on SSL tunnel in HTTPS.
Timesphere was born out of a desire to help businesses meet their employee scheduling challenges with a solution that could truly fit all businesses, be scalable, simple to integrate, and combine performance with world-class security. What truly sets us apart, an attentive ear awaits you at every touchpoint.